How do I share files and collaborate in Office 365?

With Office 365, you can securely share files, edit together in real time, and be productive wherever you are, on any device. Check out all of the ways you can Collaborate in Office 365 and give it a try.

Share files

To share a file from an Office app like Word, Excel, or PowerPoint:

  1. Select Share Share on the ribbon.
  2. Enter a name or email address.

    Note: To change permissions, select the drop-down. Allow editing is checked by default. To change to view only, uncheck this box and select Apply.

  3. Select Send.

After you share your file, you can work on it with others at the same time.

Watch this video to see how it works.

You can co-author with others in both the Office Online apps and the desktop apps.

For the best experience, open the file in an Online app to see changes as they happen. Colored flags show you who is editing and where.

Video Tutorial on how to share files in Office 365