Manage your Outlook calendar

Schedule an appointment

  1. In Calendar, choose New Appointment.Schedule an appointment in Outlook
  2. In the Subject box, type a description.
  3. In the Location box, type the location.
  4. Enter the start and end times.
  5. Choose Invite Attendees to turn the appointment into a meeting.
  6. Chose Save & Close to finish or Send if it’s a meeting.


Use the Scheduling Assistant

The Scheduling Assistant tool appears after you create a meeting and helps you find the best time for your meeting by analyzing when recipients and meeting resources, such as rooms, are available.

Scheduling Assistant Tool


  • From a new meeting request, choose Scheduling Assistant.
  • Vertical bars surrounding a shaded area represent the current time of the meeting. You can drag the bars to adjust the meeting time.
  • The grid shows attendee availability. Along the right side of the meeting request, Outlook shows you suggested times to meet, along with the number of conflicts your attendees have.